The congress has been vetted by Med Tech Europe and is compliant
NOTE:
The CSIR recently (January 2020) introduced new Health & Safety rules. These have been emailed to everyone.
Please ensure these are submitted as soon as possible to WP Pretorius at the CSIR.
Should these not be received by the CSIR, permission to erect your stand can be withdrawn.
Venue:
CSIR International Convention Centre
Ground Floor: Exhibition Hall & Foyer Area
Venue Information:
CSIR International Convention Centre,
Meiring Naude Road, Brummeria, Pretoria, South Africa +27 (0)12 841 2663
Contact:
Wanda Fourie, Eastern Sun Events - wanda@easternsun.co.za
Tel: +27 (0) 41 374 5654
Workshops Date: 11 March 2020
Congress Dates: 12 - 13 March 2020
Refresher Dates: 14 - 15 March 2020
Exhibition Dates: 12 - 15 March 2020
Build-Up Date:
Foyer Area: 10 March 2020 from 10:00 to 11 March 2020 till 06:00
Exhibition Hall: 10 March 2020 from 10:00 to 11 March 2020 till 17:00
Exhibition Stands 6,
7 & 8 can only be erected on direction of the Exhibition Supervisor once
the Vehicle Ramp is no longer needed for vehicles, trolleys, deliveries etc. These stands will not be suitable for custom stands requiring long build up times.
Breakdown Date:
15 March 2020 after Afternoon Tea Break (15:30)
Stand Cost:
3m x 3m Floor space @ R37 500 IF PAID BEFORE 1 SEPTEMBER 2019 thereafter R41 900
VAT exclusive @ 15%
INCLUDES a plug point, 2 exhibitor registrations, all teas & lunches for 2 exhibitors.
EXCLUDES: Shell scheme and congress dinner which must be booked separately.
An exhibitor registration fee will be charged for companies that have more than 2 exhibitors per stand booked.
Please refer to the registration form on the congress website for the rates.
Should you book and pay before 01 September 2019 to receive the discount, kindly email
Wanda - wanda@easternsun.co.za for an updated invoice reflecting the discounted amount. Should payment not be received by 01 September 2019 you will be re-invoiced at the full amount.
NOTE:
There are various height restrictions (structural engineering certificates are required for stands 3 meters and higher): -
A: Exhibition Hall - 5.5 metres floor to ceiling (height restriction 5 metres)
B: Lowered Entrance Area - 3.2 metres floor to ceiling (height restriction 3 metres)
C: Single Volume Space - 2.4 metres floor to ceiling (height restriction 2 metres)
Foyer Area - 3.5 metres floor to ceiling (height restriction 3 metres)
Customs:
Exhibitors need to arrange any customs requirements independently.
Exhibitors may contact Exhibition Freighting for all transport requirements & customs queries &/or concerns.
Exhibition Freighting GSM
Tel: +27 (0)21 552 7248
Email: ef-gsm@ef-gsm.co.za
Terms and Conditions:
50% deposit to be paid within 30 days to secure stand booking.
Exhibition space must be paid for in FULL by 06 December 2019.
Cancellations MUST be in writing to Wanda Fourie - wanda@easternsun.co.za
Cancellation needs to be acknowledged in writing by an Eastern Sun Events’ staff member in order to be valid.
Cancellation Fees:
Until 30 September 2019: No cancellation Fee
01 October 2019 – 06 December 2019: 50% Fee
07 December 2019 Onwards: 100% Fee
Cancellation clauses will apply to stands booked, whether payment has been received or not.
A booking made online is binding, not provisional.
Cancellation needs to be acknowledged in writing by an Eastern Sun Events’ staff member in order to be valid.
Insurance:
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used.
The venue, organizers and sub-contractors may not be held liable for any damages or losses incurred.
All stand builders and exhibitors to have appropriate public liability insurance in place.
CLICK HERE to view the detailed floorplan
CLICK HERE to view the interactive floorplan
CLICK HERE to book a stand
It is very important to view the detailed floorplan (Architectural floorplan) before booking.
The Interactive Floorplan is not to scale - View the detailed floorplan before selecting your stand.
The exhibition is taking place in the Exhibition Hall and the Foyer Area and there are pillars throughout the venue
Shell Schemes (Custom & Designer Stands), DB Boards, furniture and lighting requirements:
Compex
Simon Lace
Tel: +27 (0)11 234 0604
Cell: +27 (0)73 171 6939
simon@compex.co.za
CLICK HERE to view further information
CSIR Venue Requirements:
Click here to view the CSIR Exhibition Terms & Conditions.
The Exhibition Terms & Conditions (page 31) is required to be signed by stand builders/exhibitors and returned to: -
CSIR Event Co-ordinator: Bontle Thusi
Email: bthusi@csir.co.za
Custom Built Stands
All
custom built stands that are 3 metres and higher have to
submit a detailed plan/drawing of the proposed stand (incorporating
front, side and top elevations): -
CSIR Event Co-ordinator: Bontle Thusi
Email: bthusi@csir.co.za
Electrical Certificate
An
electrical certificate of compliance needs to be submitted. – The
electrical certificate of compliance will need to be given to the safety
officer on site, once the electrics required have been installed.
Catering
Should exhibitors require on stand catering or
special catering for their own account the following applies: -
The CSIR is the exclusive supplier of food and beverage to all exhibitors.
Outside food may not be brought into the Centre either by event organisers or third
parties without the express written permission of the CSIR.
Requests can be
submitted through the Event Co-ordinator and must be received no later than 7
(seven) days prior to the start of the event: -
CSIR Event Co-ordinator: Bontle Thusi
Email: bthusi@csir.co.za
Exhibitor Loading, Off Loading & Parking
All loading and offloading is strictly through the doors at the top of the ramp leading to the exhibition hall on the North side of the CSIR ICC irrespective of the location of the stand within the building.
No loading or offloading will be permitted through the front doors or any other entrance to the CSIR ICC under any circumstances.
Exhibitors are requested to queue at the loading bay without obstructing traffic, offload as speedily as possible, and remove the vehicle to parking away from the loading bay area. The CSIR ICC reserves the right to have towed away any unattended vehicles obstructing traffic.
EXHIBITION DELIVERY DETAILS:
Deliveries to be made on the 10 March 2020 from 10h00 ONLY (The venue does not accept deliveries made in advance)
CSIR International Convention Centre
Exhibition Hall
SASA Congress 2020
Meiring Naude Road
Brummeria
Pretoria, South Africa
+27 (0)12 841 2663
Att: Wanda Fourie 072 608 1641
PLEASE ENSURE YOUR STAND NUMBER AND COMPANY NAME IS ON ALL DELIVERIES