Pre-Registration Important Information
(Please read through the below information before completing the registration form)

Important Date: 15 July 2024 (Early Registration Closes)

Please note that Early Registration closed on 15 July 2024. If your Early Registration invoice was not paid by 15th July, then you will be re-invoiced the Late Registration Fee. 


Accommodation: 

Bookings to be made directly with the hotel, information will be posted on the accommodation page of the conference website.

Registration:

Your registration fee includes:
    - Access to conference sessions

    - Access to the trade exhibition
    - Lunches and morning/afternoon teas for the duration of the conference
    - Conference materials 
    - Casual function tickets
    - AEASA membership if you are registering as a member


The registration fee excludes:
    - Awards dinner tickets
    - Your hotel accommodation
    - Travel expenses
   

Letters of Invitation:

Should you require a letter of invitation in order to obtain a visa (non-South African residents), please register first, and then contact us on congress@easternsun.co.za.  Letters of invitation can only be given to registered delegates. 

Payment and Invoicing:

A receipt of payment and/or invoice will be sent after registration along with your confirmation email. This can be used to claim back your registration fee from your organisation and/or sponsor.

Terms and Conditions:

Special dietary requirements:
Any special dietary requirements requested after 29 August 2024 cannot be guaranteed, as these arrangements are organised in advance with the venue.

Cancellation Policy:

    - Bookings cancelled in writing before 15 July 2024 will be subject to a 25% admin fee.
    - Cancellations made from 16 July 2024 will not qualify for a refund.
    - In the event of non-arrival, full payment will remain due and payable.