Oral Presentation Guidelines

Please note below are recommendations. If you have any special requests, kindly email us in advance to ensure that we can accommodate it. 

-   All oral presenters (abstract or invited) are required to be in Cape Town to give their presentation in person.

-   All oral presenters (abstract or invited) are encouraged to email their presentation prior to the congress.     
    All presentations must be received no later than 28 August 2024, where they will be checked to ensure quality at 
    the venue. Should there be any queries with your presentation, the AV technicians will contact you directly.

-   All oral presenters (abstract and invited) are asked to load their presentations before, during or after sessions directly
    in the presentation venues to ensure that everything is in order with their presentation.  

-   Only MS-PowerPoint (*.ppt and *.pptx) presentation with video formats will be accepted.  Keynote users should export 
    as a PowerPoint prior to uploading their presentation.

-   Please note that under no circumstances will personal laptops be permitted.

-   Please create your presentation in 16:9 (wide screen) format. 

-   Embedded files: All embedded files/video clips are to be saved as independent files in the same folder as the
    presentation.  Use as embedded objects, not as linked files. There will be no keyboard or mouse to progress your
    slides, only a wireless presenter (clicker), so please set all media files to start “automatically” and not “when clicked”.
    AV technicians will check fonts, formats, videos and sound. Recommended formats for videos: MP4, Wav.
    Recommended formats for pics: GIF or JPG

-   Presentations to be sent via www.WeTransfer.com to lizl@easternsun.co.za by 28 August 2024. 

-   Presentations to be saved in the following format: TimeSurnameDateVenue (ie 12h00Jones15MayAudi2)

SESSION ROOM SETUP

-   Each session room equipped with a projector, screen, podium mic and comfort monitor. You will be able to control       
    your presentation from the podium with a wireless clicker. Notes view will not be available. 
-   Please arrive at your session 10 minutes prior to the published start time.
-   Please sit at the front of the venue by the reserved signs. Session chairs will introduce speakers prior to each
    presentation. Q&A should be included in your presentation unless a Q&A slot has been allocated in your session. 
    Please keep to your allocated time so that the programme does not overrun.
-   During your presentation you should select your vocabulary to address as wide an audience as possible and not use 
    unfamiliar abbreviations or expressions.
-   Please note that the official congress language is English and all presentations should be given in English.

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