SPEAKER GUIDELINES

-   All oral presenters are required to be in Cape Town to give their presentation in person.

-   All oral presenters are encouraged to email their presentation prior to the congress. All presentations must be
    received no later than 16 September.  Day 1 presenters to kindly upload 1 hour prior to the start of the session.
    Speakers on subsequent days should upload their presentations 24 hours before their talk (if they have not sent their
    presentations for pre-loading). The speaker prep is in the Arum Boardroom. 

-   Only MS-PowerPoint (*.ppt and *.pptx) presentations with video formats will be accepted.  Keynote users
    should export as a PowerPoint prior to uploading their presentation.

-   Please note that personal laptops will not be permitted under any circumstances.

-   Please create your presentation in 16:9 (wide screen) format, landscape. 

-   Embedded files: All embedded files/video clips should be saved as independent files in the same folder as the
    presentation. Use them as embedded objects, not as linked files. There will be no keyboard or mouse to progress your
    slides, only a wireless presenter (clicker). Therefore, please set all media files to start “automatically” rather than “when
    clicked”. AV technicians will check fonts, formats, videos, and sound. Recommended formats for videos: MP4, WAV.
    Recommended formats for images: GIF or JPG.

-   Presentations larger than 10mb to be sent via www.WeTransfer.com (a free large format sender)
    to lizl@easternsun.co.za by 16 September. Files smaller than 10mb can be emailed as normal. 

-   Presentations to be saved in the following format: TimeSurnameDateVenue (ie 12h00Jones18SeptPlenary)
    Abbreviations to use: 
    - Plenary Hall10: Use Plenary
    - Room 8.1 - 8.2: Use R81
    - Room 8.3: Use RM83
    - Room Daisy Freesia Orchid: Use DFO

PRESENTATION ROOM SETUP

-   The venues will be equipped with a projector, screen, podium mic, comfort monitor, wireless clicker and notes view. 
-   Please arrive at your session 5 minutes prior to the published start time.
-   Please sit at the front of the venue by the reserved signs. Session chairs will introduce speakers prior to each
    presentation. Q&A should be included in your presentation unless a Q&A slot has been allocated in your session. 
    Please keep to your allocated time so that the programme does not overrun.
-   During your presentation you should select your vocabulary to address as wide an audience as possible and not use 
    unfamiliar abbreviations or expressions.
-   Please note that the official congress language is English, and all presentations should be delivered in English.