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Med Tech Compliance Information
Please note that Med Tech no longer vets national conferences, focusing exclusively on international events.
While the presence of international faculty at a conference may align with Med Tech criteria, the conference is still classified as a national event.
We are committed to adhering to all Med Tech regulations for the conferences we organise.
This ensures that participating companies can navigate their internal compliance processes and confidently support these events.
Exhibition Custom Build Stand Cost
| Early | Late | |
|---|---|---|
| Exhibition space for own Custom build 3x2m | R59 400 | R62 400 |
| Exhibition space for own Custom build 2x2m | R40 000 | R43 000 |
| Foyer space tables and banners only | R35 000 | R38 000 |
All COSTS EXCLUDE VAT
Exhibition Venue:
The Lord Charles Conference Centre
The Grand Ballroom
Corner of Broadway Boulevard and Main Rd, Somerset West, 7130.
Exhibition Building Restrictions:
Building height 2.5m.
Floor Space 3m x 2m.
Floor Spacxe 2m x 2m.
Custom build by choice but a carpet protector will be required.
Foyer tables will be banners only.
Exhibition Dates:
Friday, 02 October 2026 to Sunday, 04 October 2026.
Build Up Date:
Thursday, 01 October 2025 from 08:00.
Exhibition will open on Friday,
02 October 2025.
Break Down Date:
Sunday, 04 October 2026 from 12:00.
Important:
• Exhibition space
• Table and 2 chairs (if required)
• 2 Exhibitor registrations
• Teas and lunches for 2 exhibitors
• Welcome function for 2 exhibitors
• Logo on all digital marketing
• Access to congress sessions
Stand space excludes:
• Custom, shell scheme and banners
• Additional trade registrations
• Congress dinner tickets
Exhibition Delivery Details
The Lord Charles Hotel
Corner of Broadway Boulevard and Main Rd, Somerset West, 7130.
Tel: +27 (0) 21 879 7000
Email:conferencing@lordcharleshotel.com
PLEASE ENSURE ALL BOXES ARE MARKED CLEARLY & CORRECTLY WITH:
YOUR COMPANY NAME
CONTACT DETAILS
AND MUST BE MARKED FOR ENT EXHIBITION.
The Lord Charles Hotel does not accept or hold any parcels. Please ensure that your delivery arrives during build-up days and you are available to receive your own delivery. Alternatively, please refer to the below information for Exhibition Freighting.
Exhibition Services
Scan Display
Adele Venter
Tel: +27 (0) 72 224 7782
Email:
adele@scandisplay.co.za
Important Information
Ensure that the back and sides of the stand are white in colour, neat and clean with no exposed wires or branding on the outside of the walls.
Not all stands are custom or shell scheme stands, some might be banners only.
Please ensure you look at the floor plan to familiarise yourself with where your stand is backing onto (other stands, aisles, or open spaces).
Exhibitors need to arrange all custom requirements independently.
Insurance:
Exhibitors are urged to ensure adequate insurance cover is in place for all materials/equipment used.
The venue, organisers and sub-contractors may not be held liable for any damages or losses that may occur.
Exhibition Freighting:
Exhibitors may contact Exhibition Freighting for all domestic and international exhibition stand transport requirements, storage, courier services & customs queries &/or concerns.
Contact:
Exhibition Freighting GSM
Tel: +27 (0) 21 552 7248
Email: ef-gsm@ef-gsm.co.za
CONTACT US
CONGRESS ORGANISER
Eastern Sun Events
ent@easternsun.co.za
+27 87 153 5040
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